The stereotypes are well-known: the legal sector is slow to adopt new technologies and moving your data outside your firm puts it at risk for theft or loss.
But is there really any truth to those ideas? Can digitisation lead to a brighter future for the legal sector?
With careful attention to detail, law firms can ensure data security while gaining the power, flexibility and accessibility of cloud hosting.
In fact, embracing the cloud will help legal firms to remain competitive and deliver their services with an outward focus towards customer experience.
1) Data storage and organisation
Lawyers, barristers and law clerks are familiar with documentation - stacks and stacks of it. Handling the sheer volume of sensitive data they control is a significant challenge. Organising that data and accessing it on the go have become absolutely necessities.
Digitising that information is the most efficient way to organise it, and that's where cloud computing can help. Hosting at least part of your infrastructure in the cloud (in a hybrid cloud environment) allows for near-limitless data storage without the prohibitive costs of setting up a similar physical server estate in your office.
A managed services provider can work with you to customise your IT environment to match your firm's way of working and unique needs. As your volumes of client data grow, you can manage it with ease and peace of mind. In the cloud computing model, daily or hourly backups happen automatically, and your network is monitored 24/7 by expert technicians to ensure data availability.
2) Data security and compliance
Many business leaders in the legal sector hesitate when it comes to cloud computing, citing concerns about compliance and protecting data. However, the security standards for cloud hosting providers have progressed so far that they often exceed legacy, on-premises IT security.
Choose a managed IT services partner with experience and clients in the legal sector, alongside all the industry standard credentials you require: GDPR and ISO 27001 for example. This helps you to embrace digitisation while remaining completely secure and compliant on an on-going basis.
This is a key area where cloud computing can help smaller legal firms to remain competitive against larger ones. With managed IT security they gain access to the same enterprise-grade IT security tools like firewalls, endpoint security and email security. Additionally, the technicians and account managers are experienced and well-versed in all the sector-specific IT security requirements, and can help you to assess and ensure that your IT network is fully-compliant.
3) Virtualisation and remote working
Cloud hosting helps lawyers and barristers work in a way that suits their clients and provide more services on demand. Cloud hosting allows for centralised data and document storage that is easily-accessible to all authorised users. Reporting and monitoring tools can also make those users and their actions visible for heightened security.
This virtualisation helps your team to work more efficiently, ensuring that the documents and data they need to access are easy to locate, but just as secure as they would be if accessed from a private, on-site server.